Major Production Proposals

Please fill in as much information as you can. If you require assistance, please first read the Proposal Guidelines and then contact the committee if you still have any questions.

WHAT

What type of production are you proposing?
Type of production *

Type of production Play Several short plays Festival

A single play; or a collection of short plays; or a full-blown festival with many plays
Title *

The title of the play
Author *

The author of the play
Brief description of the play

A brief description of the play(s).
Event name *
Titles and authors / description of content *

A list of the plays, if already chosen. Otherwise a brief description of the type of plays that you would like to include.
YOUR DETAILS

Who will be organising this production?
Organiser *

Your name
Email *

Your email address
Phone *

Your phone number
PRODUCTION SCHEDULE

Please give an idea of the performance and rehearsal dates – specific or suggested.
Performance dates *

When will the performances be? Please indicate whether these dates are specific or suggested.
Number of performances *
Has a performance venue been booked? *

Has a performance venue been booked? Yes No

Have you booked a venue for the performances?
Booking starts * / MM / DD YYYY

When does the booking start? NOTE DATE FORMAT.
Booking ends * / MM / DD YYYY

When does the booking end? NOTE DATE FORMAT.
Preferences/requirements for the venue

Give any requirements for the venue, or name your preferred venue/s.
Casting date

When do you intend to cast the play?
Rehearsal schedule

A rough outline will do: start date, number of rehearsals per week, any preferred days of the week for rehearsals, etc.
CAST

How many performers will be required?
Do you know how many actors are required? *

Do you know how many actors are required? Yes No
Total number in the cast *

How many roles are there in total?
Males *

How many roles must be cast with male actors?
Females *

How many roles must be cast with female actors?
Either *

How many roles can be cast with either male or female actors?
Performers

Estimate how many people will be required to perform. Include information on gender when relevant.
CREW

A director and producer are mandatory at this stage. Other roles may be filled later, for example, after casting.
Director/s *

Who will be directing the production?
Producer/s *

Who will be producing this production?
Other crew (if known)

Pls list any other crew that you already have, such as stage manager, lights, sound, set, props and costumes.
BUDGET – EXPENDITURE

Enter zero for any items that don't apply to your event. Estimate any items that you are unsure of, and include notes about your estimates at the end. (You may leave the budget section blank if you have no idea of the costs at this stage.)
Venue hire (performances) € . Euros Cents
If known, otherwise give a rough estimate for your preferred venue/type of venue.
Venue hire (rehearsals) € . Euros Cents
Hiring space for rehearsals (if necessary)
Royalties (texts) € . Euros Cents
The total for the number of performances given above.
Royalties (music) € . Euros Cents
Will you be playing any copyrighted music? If so, royalties must be paid.
Publicity € . Euros Cents
Includes flyers, posters, programmes, advertising
Costumes € . Euros Cents
Props € . Euros Cents
Set € . Euros Cents
Transportation € . Euros Cents
Van hire and petrol for transporting items to and from the venue
Special effects € . Euros Cents
Do you require any equipment for special effects?
Admin € . Euros Cents
Photocopying of scripts etc.
Photo/video € . Euros Cents
For publicity and/or keepsakes
Insurance € . Euros Cents
Will probably be 100€
Café supplies € . Euros Cents
Ingredients, consumables, disposable plates & cutlery
Miscellaneous € . Euros Cents
A little extra for unforeseen expenses; also expenditure that doesn't fit into the categories above
Total expenditure € . Euros Cents
Total expenses for the production.
BUDGET – TICKETS

Information about tickets and ticket prices.
Full-price ticket € . Euros Cents
The cost of a full-price ticket
Discount ticket prices

Please list any discount prices that you intend to offer and to whom, for example, students, affiliated associations, or group bookings
Estimated ticket sales (no. seats)

How many tickets do you think will be sold?
Estimated income from tickets € . Euros Cents
How much income do you think will be generated by ticket sales?
BUDGET – NON-TICKET INCOME

Enter zero for any items that don't apply to your event. Estimate any items that you are unsure of, and include notes about your estimates at the end.
Programme advertisements € . Euros Cents
Quarter-page 45€, half-page 90€, full-page 180€
Café sales € . Euros Cents
Estimated sales
Grants € . Euros Cents
The total amount of grant money you expect to receive
Grants from where?

List the places and amounts you intend to apply for, or have already applied for
Other income € . Euros Cents
Income from other sources, if any
Specify other income

What kind of other income?
Total income € . Euros Cents
Total income, including ticket income.
Profit/loss € . Euros Cents
N.B. major productions are expected to make a profit of at least EUR 400.
NOTES

Anything else that you'd like to tell us or to explain further, such as budget items.
Extra info

Major Production Proposals

Major Production Proposals

WHAT

YOUR DETAILS

PRODUCTION SCHEDULE

CAST

CREW

BUDGET – EXPENDITURE

BUDGET – TICKETS

BUDGET – NON-TICKET INCOME

NOTES